Instructions for authors

Important Information for Oral Presentation

In order to ensure a smooth performance during your oral session, we kindly ask you to consider the following instructions:

  • Time allocated to oral presentations is 20 minutes, please note that this includes set-up and questions. Due to large number of presentations – please keep strictly to these limits.
  • Recomended aspect ratio of slides is 16:9. Other aspect ratios are also supported.
  • Be at the session room 15 minutes before session starts and introduce yourself to the session chairs.
  • Bring your presentation on a USB memory stick in MS-PowerPoint or Adobe PDF formats, and upload it in the Session Room computer no later than 2 hours prior to your session start! You can also bring it earlier, during the coffee/lunch breaks of any days before your presentation. A volunteer will be at your disposal to help you to upload it in the right file in order to find it easily at the time of presentation.
  • In order to avoid any compatibility problems, read carefully the instructions below.

PowerPoint Instructions

  • For MS-PowerPoint presentations, please use the following versions only: PP 97-2003 (*.ppt) or 2007, 2010 to guarantee that it will be opened successfully on the on-site PC
  • We recommend to use the PPT/PPTX format instead of PPS
  • All videos or animations in the presentation must run automatically!

Pictures/Videos

  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the WMV format should work with no difficulties.
  • In case your video is not inserted in MS-PowerPoint, it is possible to have it in other formats – MPEG 2,4, AVI (codecs: DivX, XviD, h264) or WMV. Suggested bitrate for all mpeg4 based codecs is about 1 Mbps with SD PAL resolution (1024x576pix with square pixels, AR: 16/9).

Fonts

  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause wrong layout/style of your presentation.

If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation:

  • Click on “File”, then “Save As”
  • Check the “Tools” menu and select “Embed True Type Fonts”